TatOK.com Privacy Policy
Introduction
This Privacy Policy outlines Tulsa Area Triathletes (" we ", " our " or " the Company ") practices with respect to information collected from users who access our website at www.tatok.com (" Site "), or otherwise share personal information with us (collectively: " Users ").
Grounds for data collection
Tulsa Area Triathletes (TAT) collects limited personal information through www.tatok.com, primarily when you subscribe to email updates or join our mailing list.
We process this information (such as your name and email address) for the following purposes:
- To deliver email communications you have requested (race updates, club news, and events)
- To manage subscriptions and respond to inquiries
- To maintain and improve our communications
This processing is based on your consent when you voluntarily provide your information, and on our legitimate interest in communicating with members and prospective participants about TAT activities.
We do not sell or share your personal information for third-party marketing.
By using the Site and submitting your information, you consent to the collection, use, and storage of your personal information as outlined in this Privacy Policy.
What information we collect
Non-Personal Information. This is information that does not identify you as an individual. It is aggregated and used to improve site performance and user experience and may include:
- General usage data (pages viewed, clicks, navigation paths)
- Technical details from your device (browser type, operating system, language, access times)
Personal Information. This is information you voluntarily provide that can identify you that helps us maintain site security and understand basic usage patterns, but is not used to personally identify users. This may include:
- Name and email address (when you subscribe to email updates or join our mailing list).
- Limited technical identifiers (such as IP address) as part of normal website operations.
What We Don’t Collect. We do not collect sensitive personal data, and we do not require account registration to use the site.
How we use and share information
We keep data use limited, practical, and focused on delivering the communications you’ve asked for—nothing more.
We do not rent, sell, or share your personal information with third parties for their marketing purposes. We do not serve third-party advertisements or sell user data.
We use the limited information we collect to:
- Send you updates you’ve requested (race info, club news, events)
- Respond to inquiries or support requests
- Improve website performance and user experience through basic analytics
- Maintain site security and prevent misuse
We may share information with trusted service providers who help us operate the website and communicate with you. These providers only access information as needed to perform their services on our behalf and are not permitted to use it for their own purposes.These may include:
- Website hosting providers
- Email and communication platforms
- Basic analytics tools
We may disclose information if required to do so by law, or if necessary to:
- Comply with legal obligations or requests
- Protect the rights, property, or safety of TAT, our users, or others
- Prevent fraud, misuse, or security issues
Your Rights & Choices
As a non-profit, volunteer-operated organization, Tulsa Area Triathletes (TAT) keeps data use simple and limited. You remain in control of your information.
You may request to:
- Confirm whether we have your personal information and access it
- Receive a copy of the information you’ve provided to us (such as your email subscription details)
- Correct or update your information
- Request deletion of your information (for example, unsubscribe and remove your email)
The easiest way to stop communications is to use the unsubscribe link included in our emails. Because we collect minimal information and operate with volunteer resources, we may not be able to support complex or ongoing data requests. We will make reasonable efforts to respond to all requests in a timely manner, consistent with applicable laws.
If you have questions or would like to make a request, please email us.
We are committed to handling your information respectfully and transparently.
Data Retention
We retain personal information only as long as needed to provide email updates and operate the site, or as required to meet legal obligations. Because we collect limited information (primarily email subscriptions), most data is kept only while you remain subscribed and is removed when you unsubscribe or request deletion.
Cookies
We use cookies and similar technologies to help our website function and to understand how it’s used. These may include:
- Session cookies (temporary, expire when you close your browser)
- Persistent cookies (remain for a set period to remember preferences)
- Third-party cookies (such as analytics tools)
Tools such as Google Search Console are used to gather general usage data (e.g., pages visited, time on site). This information helps us improve the site and is not used to personally identify you.
You may control or disable cookies through your browser settings. Disabling cookies may affect how parts of the site function on your browser.
Third party collection of information
This Privacy Policy applies only to information collected by Tulsa Area Triathletes (TAT) through our website. If you choose to visit other websites or interact with third-party services (such as event platforms, social media, or external links), their privacy practices will apply—not ours.
TAT is not responsible for the content, security, or data practices of third parties that we do not own, control, or manage, even if they are linked from our website or used to support our services.
How we protect your information
Tulsa Area Triathletes (TAT) takes a practical, responsible approach to protecting your information. As a volunteer-operated, non-profit organization, we use standard security measures to safeguard the limited data we collect (primarily email subscriptions). These measures include:
- Secure website hosting and platform protections
- Controlled access to email and website tools
- Use of trusted third-party providers that follow reasonable security practices
We limit the information we collect and restrict access to only those who need it to manage communications and operate the site. While we take reasonable steps to protect your information, no system is completely secure. We cannot guarantee that unauthorized access will never occur.
Use of the site is at your own risk. Although we take reasonable steps to safeguard information, we cannot be responsible for the acts of those who gain unauthorized access or abuse our Site, and we make no warranty, express, implied or otherwise, that we will prevent such access.
Minors
We understand the importance of protecting children’s privacy, especially in an online environment. The Site is not designed for or directed at children. Under no circumstances shall we allow use of our services by minors without prior consent or authorization by a parent or legal guardian. We do not knowingly collect Personal Information from minors. If a parent or guardian becomes aware that his or her child has provided us with Personal Information without their consent, they should contact us and request removal.
Updates or amendments to this Privacy Policy
We reserve the right to periodically amend or revise the Privacy Policy; material changes will be effective immediately upon the display of the revised Privacy policy. The last revision will be reflected in the "Last modified" section. Your continued use of the Platform, following the notification of such amendments on our website, constitutes your acknowledgment and consent of such amendments to the Privacy Policy and your agreement to be bound by the terms of such amendments.
